6 Ways to Improve Engagement with your Intranet Content

Intranet content done well can not only improve engagement it can enhance collaboration too. A smooth-running intranet will make finding information easy as well as boost culture, knowledge sharing and productivity.

But there are always ways to enhance engagement with your intranet content. Here we outline our favorite six top tips:

1. Share intranet content inside Microsoft Teams

Microsoft Teams is the collaboration channel, with a record 270 million daily active users spending most of their working day there, this is the best place to share your intranet content.

Valo's intranet site or other digital solutions on top of Office 365 and Microsoft Teams
Share your intranet content inside Microsoft Teams to boost engagement.

Share content such as intranet news, job posting etc. to Microsoft Teams channels and users to increase its visibility and improve engagement.

Even better, introduce a two-way sync so no matter if employees are reading the content on your intranet, SharePoint or Teams, they can comment on posts which will automatically show up on all platforms instantly.

2. Include a must read / content acknowledgment feature

It’s hard to know if the content you’re publishing is actually being read by your target audience or not.
One way to be sure is to add a “must read” content acknowledgement feature to your most important content.

This means your content creators and editors will be able to see exactly who has viewed your all-important latest piece of news, and when.

3. Introduce analytics

Improve engagement with your content by introducing analytics so that you can see for yourself how your employees are using your intranet and which pieces of content or areas are most popular.

Boosting engagement with your content is all about following a ‘test, listen and learn’ method. The best way to do this is to measure what’s working by using analytics.

Analytics will help you to identify what content is resonating with your target audience and other useful insights such as time of day they’re engaging too.

4. Make the content easy to find

Did you know that it can take employees up to eight searches to find the document or information they’re looking for?

Intranet Valo Search SharePoint
Improve the discoverability of your content by introducing tags.

To put this another way, according to McKinsey, employees can spend up to 1.8 hours every day, the equivalent of 9.3 hours per week, searching and gathering information.

That’s a lot of wasted time and effort.

You can instantly improve the discoverability of documents in your intranet by introducing tags.
This means users can file their documents, forms, updates and information in a structured way, making it easier for them to find it when they need it again.

5. Refresh your intranet homepage

When was the last time you gave your intranet homepage a makeover? If you’re having to think, it was probably too long ago!

Try restructuring the content on your intranet homepage so it has a more modern, fresh, and intuitive look and feel.

You can even include handy templates and customizations to make it a one-stop-shop for all news and information.

Want to know more about how you can do this? Check out our North American Premium Partner, Klarinet’s blog: The Key Elements of a Successful Intranet Homepage.

6. Allow colleagues to create a personal dashboard

It’s now possible to take intranet personalization to the next level. With the right tools in place, employees can create a personal dashboard where all their personal needs for their working day can be found in one place.

Employees can create a tailored dashboard where they can view news, links & documents in one place.

Employees can create a unique space where they can see tailored news, links and documents, alongside tasks, emails, calendar and useful widgets used in their daily work too.

This means employees can filter out the noise and only view content matters to them most – and importantly, in their language of choice.

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New to Valo? Want to know more? Book a demo with one of our intranet experts to see how you can improve your intranet content.
A Valo Partner? Come over to the Partner Hub to find out how we’ve made Valo Intranet 4.0 sleeker and faster… it’s our best version yet!

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