How to Create a Personal Dashboard on Your Intranet Homepage

Valo Connect Personal Dashboard

Personal dashboards on intranet homepages have just got smarter. Intranets have always had personalization capabilities, such as being able to define your own toolbox or create links for quick and easy access to workday tools. However, nowadays employees can create their very own personal dashboard that goes one step further. They can now create a unique space where they can see tailored news, links and documents, alongside tasks, emails, calendar and useful widgets used in their daily work too.

Why create a personal dashboard?

Over the last few years, employee communications have become more personal. So, now more than ever, it makes sense that employees can create their own personal dashboards that provide them with faster and easier access to relevant information and job-related tasks.

Using the new “Connect Me” tool, Valo Intranet customers can select content they want to see on their personal dashboard. They can choose to receive targeted news as well as view custom solutions, data visualisations, document libraries, internal/external links, third-party apps, and to-do tasks all in one place.

Using Valo’s new “Connect Me” tool empowers employees to filter out the noise so they can focus more on specific information related to their role.

An intranet homepage has traditionally been set up to enable employees to stay up to date with the latest comms news from their company. However, now with the new personalization capabilities, employees can get the added benefit of seeing content that’s specifically targeted to them as well.

What to include on a personal dashboard

The personal dashboard should display content that is truly relevant to the employee. It should carry content that is targeted to their role, division, and location in their native language.

Employees can create their very own personal productivity space to include all the tools and information sources that matter to their daily life.

Giving employees the power to choose what they consume, helps them to concentrate on tasks and information that matters, whilst filtering out the noise.

Personalizing an intranet dashboard will also help employees to reduce context switching, which according to American psychologist Gerald Weinberg, results in lost productivity by as much as 20 per cent. Read our blog on how to reduce context switching for more top tips.

So, what should be included on a personal dashboard?

We suggest the following:

  • Calendar
  • Documents
  • Email/In-box
  • Job-related to-dos
  • “My colleagues”
  • Policies
  • Tailored news feeds (based on location, job role, department)

How to create a personal dashboard

Administrators and Team owners can pre-configure widgets on offer to employees. When a widget has been pre-configured, it provides a drop-down named list that employees can choose from. Admins can provide as many pre-configured entries as they like per widget, and each widget can have a distinct configuration.

IT teams can also shape what’s shown to employees by default. For example, if an organization is very email heavy, IT can choose to surface every users’ inbox on the dashboard by default. However, employees can then choose to remove it if they think it’s a distraction.

Once IT or governance have defined what can or can’t be accessed and by whom – it’s really easy for employees to create their own personal dashboard by themselves, including all the widgets relevant to their role and interest.

Valo’s “Connect Me” dashboard can be built with no code. However, a developer/Valo Partner can create custom widgets to meet the specific needs of an organization.

Personal dashboards are typically displayed on the right-hand side of the main homepage. But it’s entirely up to the customer how they place it on the screen.

Top tips for creating a personal dashboard

Introducing personal dashboards on intranet homepages gives companies a way to deliver more meaningful content to their employees.

Personalization improves the employee experience for the employee by cutting the amount of navigation it takes to find what they need.

If you are responsible for introducing personalization on to your intranet homepage, here are some top tips to consider.

Always start with the user’s needs. Typically, they will need to know about:

  • The company as a whole
  • The market they work for
  • Location – either a site or office + practical information about security & safety
  • Department/function + processes and knowledge sharing
  • Employee Services, such as HR, IT and Travel
  • Projects and Communities

Valo Connect is easy to deploy, simple to use

Installing Valo Connect and deploying its features is very simple and easy to do. In fact, the digital workplace tool is so simple and straight-forward to use that even non-IT employees can customize their dashboards without the help of IT.

Read our customer story how Prica Global Enterprises Inc. is successfully using the tool.

I have department managers setting up Valo Connect on their own. They’re not reaching out to the IT department every time they want to change something. They can do it by themselves.

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Want to find out how to create employee communications your staff will love? Join our free webinar on February 16th where Valo experts Ruud Brok and Edyta Gorzon will show you how! Register now.

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