“Hybrid work is here to stay,” said Satya Nadella at this week’s Microsoft Inspire. He said it’s clear that flexibility and well-being are “non-negotiable” as new patterns of work emerge.

In fact, Nadella said companies need to prioritize the employee experience especially as work is increasingly happening “anywhere” and at “anytime”, which means the employee experience needs to adapt accordingly.

But before we look at how we do this, first let’s look at what the employee experience is.

The employee experience is often described as a company-wide initiative that deals with the day-to-day issues employees face at work. According to Gallup, the employee experience is “the journey an employee takes with your organization.

“It includes all the interactions an employee has with your organization before, during and after their tenure”. Satya Nadella took this one step further and redefined the employee experience as being “a digital-first solution, connecting every employee wherever they are and whenever they are working to facilitate engagement and retention”.

Why employee experience is important

A great employee experience will not only help employees stay productive, but it should also keep them healthy, engaged, and on track too. In fact, getting the employee experience right can improve engagement as well as keep people more motivated and productive.

In addition to keeping people motivated and productive, a good employee experience should also help to improve employee retention. According to the author of The Employee Experience Advantage, Jacob Morgan, he says:

In a world where money is no longer the primary motivating factor for employees, focusing on the employee experience is the most promising competitive advantage that organizations can create.

How to use digital workplace tools to improve the employee experience

Yet, in an era where hybrid work is becoming the norm, it’s not always clear how to provide a good employee experience for every workplace scenario. That’s where digital workplace technology comes in.

According to Microsoft, the digital employee experience should “help every employee do and be their best”. This means tech tools should facilitate meaningful collaboration and knowledge sharing whilst allowing employees to work flexibly, wherever, and how ever they work, after all, as Jared Spataro says:

Work is no longer just a place. It’s what people do, no matter where they are and how they come together to get the job done.

So, let’s look at some of the fundamental ways how we can create a great employee experience using digital workplace technology:

Internal communications

Internal comms’s primary role is to provide a flow of information between an organization’s departments and employees. Done well it should nurture company culture and build employee engagement too.

With so many companies adopting hybrid work permanently, the role of internal comms is more important than ever. In fact, employees who feel included in more detailed communication are nearly five times more likely to report increased productivity, says research by McKinsey.

The following are some suggestions how organizations can use digital workplace tools to enhance their internal comms:


Employee collaboration has changed dramatically in hybrid work environments. There are now more options for when, where and how to collaborate. Organizations need to enable people to collaborate in-person or remotely to unlock productivity.

As Satya Nadella said at Microsoft Inspire, “space is the ultimate collaboration tool” that’s being redefined for this modern era of hybrid work. It won’t be traded away, however, from now on we are going to use it very differently.

Little surprise then that Microsoft Teams, with a record 270 million daily active users spending most of their working day there, has proven to be the hybrid collaboration platform. It’s the best collaboration tool to enable employees to work asynchronously or synchronously, whether, as Microsoft has identified, they’re:

Digital workplace tools, such as Microsoft Teams, can facilitate collaboration by connecting employees to colleagues and departments regardless of where they’re working as well as a providing a searchable, centrally located knowledge base.

The following are some suggestions how organizations can use Teams, to enhance their collaboration:

Employee wellness

People are redefining the role of work in their lives. More than ever employees are demanding the flexibility of hybrid work and are prioritizing both their health and wellbeing.

Therefore, employee wellness has risen to the top of the employee experience agenda, particularly as many reported experiencing burn-out during or after the pandemic. In fact, according to Microsoft 79 per cent workers said they experienced significant work-related stress which has led to lack of interest, motivation and effort at work – feelings which have contributed to the Great Resignation.

Employee wellness, which was once a HR priority, is now a business imperative, said Seth Patton at this week’s Microsoft Inspire. Keeping teams feeling healthy and happy and creating a better employee experience in a hybrid setting is now more important than ever.

Offering flexibility in where and when employees work is the first step in making this happen. Because when people feel good at work, they have a more meaningful employee experience and tend to have higher engagement, they’re more productive, creative and less likely to leave.

How to support employee wellness with digital workplace tech

So, let’s look at some of the ways how to use digital workplace tech to engage and develop employees to improve wellness:

Seamless integrations: Reduce context switching by integrating other internal systems into Teams, to ensure employees can access all the important information they need through a single portal. This way employees can see all their appointments, To Do lists, documents, people and even company updates in one click.

Single platform or hub: Reducing information overload is one of the best ways to alleviate the stress of employees. Introducing a single place where they can log on and get all the news and tools they need to do their job is the best way to create an experience that empowers everyone. Hubs like Teams also reduce reliance on email – taking away yet another information channel for employees to keep on top of.

Surveys and polls: Regularly touch base with employees by using surveys and polls to gather feedback on employee wellbeing. Surveys allow managers to learn valuable, honest feedback and help to motivate employees who feel like their voice is being heard. In fact, employees who feel their voice is heard at work are 4.6 times more likely to feel empowered to perform their best work, according to Salesforce.

Transparent internal communication and great employee experience lead to improved employee well-being, motivation, and efficient workflow. From content creation to sharing, design, and measurement, the joint offering will empower organizations to deliver timely, impactful communication to their employees anywhere, anytime, on any device.

We know that our customers are grappling with how to make hybrid work work. Which is why we’re passionate about ensuring our products help them to create a culture that enables flexibility whilst uniting their organization around a shared purpose. Share your stories about how you’re using our products to help customers adapt to hybrid working. Plus, give us feedback on hybrid working tools you’d like to see on our roadmap. Contact our team today!

Intranet content done well can not only improve engagement it can enhance collaboration too. A smooth-running intranet will make finding information easy as well as boost culture, knowledge sharing and productivity.

But there are always ways to enhance engagement with your intranet content. Here we outline our favorite six top tips:

1. Share intranet content inside Microsoft Teams

Microsoft Teams is the collaboration channel, with a record 270 million daily active users spending most of their working day there, this is the best place to share your intranet content.

Valo's intranet site or other digital solutions on top of Office 365 and Microsoft Teams
Share your intranet content inside Microsoft Teams to boost engagement.

Share content such as intranet news, job posting etc. to Microsoft Teams channels and users to increase its visibility and improve engagement.

Even better, introduce a two-way sync so no matter if employees are reading the content on your intranet, SharePoint or Teams, they can comment on posts which will automatically show up on all platforms instantly.

2. Include a must read / content acknowledgment feature

It’s hard to know if the content you’re publishing is actually being read by your target audience or not.
One way to be sure is to add a “must read” content acknowledgement feature to your most important content.

This means your content creators and editors will be able to see exactly who has viewed your all-important latest piece of news, and when.

3. Introduce analytics

Improve engagement with your content by introducing analytics so that you can see for yourself how your employees are using your intranet and which pieces of content or areas are most popular.

Boosting engagement with your content is all about following a ‘test, listen and learn’ method. The best way to do this is to measure what’s working by using analytics.

Analytics will help you to identify what content is resonating with your target audience and other useful insights such as time of day they’re engaging too.

4. Make the content easy to find

Did you know that it can take employees up to eight searches to find the document or information they’re looking for?

Intranet Valo Search SharePoint
Improve the discoverability of your content by introducing tags.

To put this another way, according to McKinsey, employees can spend up to 1.8 hours every day, the equivalent of 9.3 hours per week, searching and gathering information.

That’s a lot of wasted time and effort.

You can instantly improve the discoverability of documents in your intranet by introducing tags.
This means users can file their documents, forms, updates and information in a structured way, making it easier for them to find it when they need it again.

5. Refresh your intranet homepage

When was the last time you gave your intranet homepage a makeover? If you’re having to think, it was probably too long ago!

Try restructuring the content on your intranet homepage so it has a more modern, fresh, and intuitive look and feel.

You can even include handy templates and customizations to make it a one-stop-shop for all news and information.

Want to know more about how you can do this? Check out our North American Premium Partner, Klarinet’s blog: The Key Elements of a Successful Intranet Homepage.

6. Allow colleagues to create a personal dashboard

It’s now possible to take intranet personalization to the next level. With the right tools in place, employees can create a personal dashboard where all their personal needs for their working day can be found in one place.

Employees can create a tailored dashboard where they can view news, links & documents in one place.

Employees can create a unique space where they can see tailored news, links and documents, alongside tasks, emails, calendar and useful widgets used in their daily work too.

This means employees can filter out the noise and only view content matters to them most – and importantly, in their language of choice.

New to Valo? Want to know more? Book a demo with one of our intranet experts to see how you can improve your intranet content.
A Valo Partner? Come over to the Partner Hub to find out how we’ve made Valo Intranet 4.0 sleeker and faster… it’s our best version yet!

We are constantly developing new ways to improve the user experience (UX), governance, and provisioning in SharePoint and Microsoft Teams for all our customers. Our aim is to save end users time, increase their efficiency as well as enhance their productivity.

So, take a look at some new and existing features that markedly improve the UX, governance, and provisioning in which ever digital workspaces you and your teams are working in.

How to improve the UX in SharePoint and Microsoft Teams

There are some easy ways you can improve the UX in SharePoint and Microsoft Teams.

Select a Patterns and Practices (PnP) template and a Site Template to provision additional artefacts such as custom lists to the SharePoint site collection.
Improve your “request workspaces” experience with Valo Teamwork.

How to improve governance in Microsoft Teams

The rapid adoption of Microsoft Teams during the pandemic has left many IT departments struggling to control Teams’ sprawl. Yet there are several quick ways you can improve the governance in this platform.

Configure and extend out-of-the-box or custom-built Microsoft Teams templates in Valo Teamwork.

How to improve provisioning in SharePoint and Microsoft Teams

Improving the provisioning is all about controlling and defining processes around how your collaboration spaces are created. Providing good provisioning from the outset makes it easier to empower self-service users. Here are a couple of tips how you can do this:

Configure our Communication Site templates to provision Valo Intranet features.


For Valo Partners – head to the Partner Hub for more details about how Valo Teamwork 5.0 release will improve the UX, governance and provisioning in SharePoint and Microsoft Teams for your customers.

For new customers, get in touch and book a demo to find out how Valo Teamwork can rapidly improve provisioning and governance in your digital workplace.

In today’s fast-paced world, companies continue to look for new ways and tools to keep up with their business. Intranets have some considerable potential to improve communication and knowledge sharing among staff, help their job performance, and enhance workplace productivity. However, plenty of standard intranets are overly complicated, outdated, or constantly in progress. More importantly, IT departments don’t have the time to create custom solutions, especially ones that are manageable by HR, MarCom or other contributors.

And in the end, it’s not technology, but humans. How about understanding effective organizational change and management? I’m sure you have heard the wise old saying, “You have to go slow to go fast”. There is a reason why it still sticks around. It isn’t just enough to tell employees that they’ll have to do things differently and expect them to do so.  Change takes time and time is precious.

How to overcome these challenges and use your time wisely? Stop focusing on the wrong things. Do what matters and make your time worthwhile, we can help you with that. We have hundreds of intranet projects under our belt and therefore a deep understanding of your pain points and goals. Bye-bye time eaters, say hello to Valo Intranet!

Here’s the deal, we take care of technology while you can focus on people and change.

15 reasons to love Valo Intranet

1) The best intranet. Valo is the multi-award winner at the European SharePoint and Office 365 Community Awards and the Intranet Report by ClearBox Consulting. Our winnings were announced surrounded by the leading influencers, developers, and decision-makers involved in SharePoint and Office 365 from around the globe. It’s great to see the hard work is paying off!

 2) It’s just simple. Living in a complex world, people love simple things. So do we! Our customers praise Valo Intranet for how it is so clear, intuitive, and easy to use. End users know how to use it without reading a heavy product manual or sending support tickets to intranet admins. Convenient and pleasant for everyone, with less hassle.

3) Boosts user adoption. Well-designed intranet experience guarantees user-friendliness that makes usage enjoyable and enhances user satisfaction, through innovative useful functionality. Valo provides the best possible intranet experience using SharePoint.

4) Works with every device. Valo Intranet has a beautiful user interface with a fully responsive layout for mobile access. Keep employees on the road updated.

5) Your company’s look & feel. Choose from the different attractive Valo UI themes branded as your company. Branding is an easy way to strengthen corporate culture, support brand identity, and make your intranet a “destination” not just a “site.” Use it to your advantage!

6) All features you need. Don’t re-invent the intranet wheel and start from scratch, it’s just a waste of time and money. Valo has all the intranet core features and capabilities you need! For example targeted news, blogs, videos and modern functionalities like ‘social hub’, just to name a few. Besides this, Valo fits perfectly into your Microsoft 365 environment and helps employee communications run as smoothly as possible.

7) Fast to deploy.  Valo is an intranet-in-a-box and ready-to-go, so you can start using it immediately. It’s your sandbox to play around in. Because seeing is believing, it also helps you to change peoples’ mindsets about what an intranet project actually is – it’s the level of long-term internal resources and commitment required to ensure its success. The intranet launch day is only the beginning of a journey to change how employees think and behave.

With Valo, your new intranet can be live and launched within one week, so save your energy and spend time on the right things.

8) Flexible pricing. The Valo licensing model is based on subscriptions, pay as you go. Valo is suitable for small businesses as well as big enterprises. Take a look at our pricing plans request a quote now!

9) In your own language. Valo is a multilingual intranet with 17 different languages to choose from. We provide Valo Intranet for example in the following languages: English, Spanish, German, Dutch, Norwegian, Swedish, Icelandic, Finnish, French, Italian, Portuguese,.. Imagine your intranet with fully translated into your native language, that’s awesome!

10) Stays evergreen. Guess what, it’s okay not to know what the future holds. An organization and its people, as well as tools, need to continually improve and evolve. That’s why we focus heavily to develop constantly our solutions, including Valo intranet, to meet the demand of businesses but also for the ever-changing SharePoint and Office 365 platforms. Meaning, peace of mind as a service. You deserve it!

It’s okay not to know what the future holds. A modern intranet supports you to develop a culture of continuous improvement to better meet the needs and moving targets of the business.

11) We love feedback. Our passion is to have an intranet solution that always keeps getting better in this fast-paced world: releases are taking place 4 times per year with new hot features, bug fixes, and who knows what more. We want to make Valo even better, continuously, with you! We love to hear your feedback and ideas!

12) Technically strong. Valo Intranet is featured by Microsoft. Valo follows Microsoft’s latest recommendations on how intranets should be done. Our highly skilled and agile development team is working closely with the latest technologies of SharePoint. Keep calm and be on the front line with us.

13) Be in safe hands. Our local Valo Partners are trained to help customers with all Valo Intranet related things. They can provide business and technical insight, guidance, and support for example when planning the intranet launch day, creating a digital workplace strategy, training employees, involving stakeholders, and facilitating workshops. You can rest assured that you’re always in safe hands.

14) Experience matters. We all know the difference between a great experience and a bad one. We go the extra mile for our customers to create shiny and memorable experiences. But don’t just take our word for it. Take a look at what our customers say about us. Go and explore!

15) It feels good. A great customer experience starts with your employees. Realizing this critical connection, you’ll also understand the importance of workplace culture. Focus on your workforce, add a little human touch, provide modern tools for internal and external communication, and be all ears. Companies sink or swim based on their culture. Go and swim, make every day a happy day!

You deserve a great intranet because great communication produces a great workplace.

At our superb Valo Team, we do our best every day because we love what we do, and because nothing great was ever built that didn’t start with great communication. The ownership of communication and collaboration needs to extend to injecting employee experience into the thinking of every one of your employees, regardless of role. Let us help you.


Still wondering? Contact us and be brave to jump into the world of modern intranets where great communication produces great collaboration. Also, find the best tips on how to get your intranet up and running within one week by downloading our eBook.

With Microsoft Teams monthly users reaching 270 million at the end of 2021 – that’s up from 75 million at the start of the pandemic – we’ve all become used to using this communication and collaboration tool. But there’s always more to learn, right?

Ruud Brok, one of the Technical Partner Managers here at Valo, is a complete pro when it comes to M365 and in a recent webinar, Creating Employee Communications Your Staff Will Love, he shared his favorite Microsoft Teams hacks to save time, increase efficiency and generally improve your work day.

1. Review your notifications

There are multiple changes you can make to your Teams notification settings to save yourself time and reduce distractions.

Switch off Teams notification emails

Have you noticed that Teams kindly sends you regular emails notifying you of things you missed? Does anyone find this useful? We think not. So, why not switch them off and save some space in your inbox?

All you need to do is go to your settings, select “Notifications” and set your “Missed activity email” to “Off”. Job done.

Set up custom notifications for chat, meetings and calls

From the same Teams settings, you can also make changes to your chat, meetings and calls notifications. With chat notifications you can choose where you would like notifications to appear, and with meetings and calls, mute notifications altogether.

Set up channel notifications

Our last notifications hack is at channel level, where you can choose how you want to be notified about activities in each channel. There’s a default setting or you can set your own custom notifications. Just click on the “More options” ellipsis button next to the relevant channel.

2. Pin the channels and chats you use most

As well as drowning out unnecessary noise in your work day, there are some great Microsoft Teams hacks to highlight the most important information. Using the “Pin” setting you can prioritize the channels and chats you use the most.

Once again, the “Pin” setting can be found via the ellipsis button next to your Teams channels and chats. This automatically puts your pinned channels to the top so you can access them more quickly.

3. Mute “noisy” chats

Alternatively, if there’s an active chat going on that’s not immediately of interest you can temporarily “mute” the chat. In the same way as before, just click on the “More options” button and hit “Mute”.

4. Use the “Do not disturb” status

The “Do not disturb” setting is a great tool if you want to get down to work without distraction. Unlike the “Busy” setting, “Do not disturb” disables on-screen pop-ups that could be intrusive if you’re trying to concentrate.

5. Save messages to read later

Another great Microsoft Teams hack is the “Save this message” feature. This feature is particularly useful for those busy periods when you don’t have time to fully digest a message, perhaps when you have lots of messages to get through after the weekend or a holiday. Just click the “More options” button next to the message and hit “Save this message”.

You can find all your saved messages via your user icon on the top right of your Teams dashboard. Click “Saved” to view your saved messages and you can also “Unsave this message” in the same way as you saved it, when you no longer need it.

6. Create a task directly from a Teams message

We’re used to setting tasks in Outlook but thanks to this hack, you can avoid app switching by setting them from a Teams message instead.

Just click “More options” next to the message, then “More actions” followed by “Create task”. You can amend who the task is assigned to, as well as the priority level and deadline, plus there’s a space for notes.

Once you’ve set up the task you can also view it via the “To Do” tab in Outlook.

7. Set up silent hours in your Teams mobile app

Everyone deserves time in their day when they’re free from work-related contact and notifications. In fact some countries, such as France and Portugal, have legislated for it. Although the boundaries of work and home have become blurred over the course of the pandemic, there are things you can do to help.

The Microsoft Teams mobile app has a “Quiet hours” setting which allows you to choose the hours in the day, or even whole days, where you won’t receive any work-related notifications.

8. Pin your most important files

Finally, another Microsoft Teams hack to save you and your colleagues valuable time is the files “Pin to top” setting. This allows you to pin your most current files to the top of your folder so they can be found and accessed quickly and easily.

To do this just click “More options” next to the relevant file and select “Pin to top”. You can, of course, un-pin when required but you can also edit the order of the pinned files, which comes in very useful if you’re working on several important files at once.


Ready to learn even more? Download our webinar for more tips, tricks and general Microsoft Teams: Creating Employee Communications Your Staff Will Love.

You can contact us to find out more about Valo’s digital workplace solutions, built inside Microsoft Teams. Or why not book a demo?

ClearBox Consulting recently published its comprehensive annual intranet comparison report “Intranet and Employee Experience Platform”, with a full review of 19 platform providers and capabilities, including Valo’s.

This time, the report is free to download, which is excellent news for anyone wanting to compare the solutions on the market.

Valo Intranet is recognised for targeted content & good integration with Microsoft 365

In its review, ClearBox highlights Valo’s compatibility with Microsoft 365. Plus, it praises Valo Intranet‘s enhancements on top of the OOTB SharePoint intranet features including search, page templates, navigation, and ease-of-use.

With great signposting, targeted content, and good integrations with M365, Valo Solutions offers organizations tools to make the most of a digital workplace.

Our customers frequently tell us that Valo adds the needed layer to make content creation so easy that anyone can become a content creator.

The integrations that Valo Connect offers on top of Microsoft Teams and Viva Connections also tells a story of in-sync roadmaps with Microsoft. Enabling a seamless experience between Microsoft and Valo stays in our focus now and also in the future.

So, if you are looking for an intranet solution to enhance your Microsoft Ecosystem without compromising on the Microsoft tools. Or you want a tool to bring your intranet into Teams, Valo is an excellent choice and “value-for-money” – something that we were awarded in 2018 and 2019 (when that category still existed!).

Staffbase is the 2022 Choice Award for Intranets & Employee Experience Platforms

We began 2022 by joining forces with Staffbase, so we are extremely happy that Staffbase was named as one of the five “Choices for Intranets & Employee Experience Platforms.”

In the report, Clearbox acknowledged how acquiring Valo and Bananatag in 2021 has made Staffbase “one of the largest employee experience platforms on the market” and said “its features certainly deliver.”

For Staffbase, both Staffbase Email (previously Bananatag) and Valo both play an important role in the overall product vision to become the “Employee Comms Intelligence Platform”.

Staffbase acquired Valo to become the leading provider of employee communication solutions for Microsoft Teams and Microsoft SharePoint. This is a giant step for employee communication teams and leaders who understand the need to provide shared purpose and direction to everyone in their organization.

Future is in the mobile and multichannel approach

There is an increasing demand to reach frontline workers through their (own) mobile devices. The ClearBox report recognises this and takes a more holistic view of employee experience platforms made up of desktop and mobile apps.

employee communications

The report features Valo Connect as its “wildcard” entry.

Valo Connect enables you to bring your intranet and other digital workplace content into MS Teams. Deployed as an MS Teams app, Valo Connect provides an interface to present intranet content, and Microsoft 365 content from elsewhere, within MS Teams.

This means organizations using Microsoft Teams can extend and enhance their Valo (or OOTB) intranet experience on the go without leaving the Teams app. The newly released Valo Connect 3.0 also adds more to the intranet experience inside Teams.

If organizations are looking for ways to further integrate their intranet and other apps beyond SharePoint, like Viva Connections into Teams, we can see there being value in buying this [Valo Connect] add-on.

We are also actively working behind-the-scenes on how to fulfil the mobile needs of organizations with a strong Microsoft 365 strategy but who do not necessarily use, or find, Teams sufficient for employee communications needs.


Valo congratulates all the Choice 2022 winners! Download the report and find Valo’s review from page 564 onwards. Enjoy reading!

Intranet and Employee Experience Platform report by ClearBox Consulting

Intranets have really come into their own over the course of the pandemic. Beginning with the world’s biggest remote-working experiment, followed by the move towards a hybrid work model, intranets have become an even more important tool for organizations to communicate with their distributed workforce.

But like all digital workplace tools, intranets need to be renewed to ensure businesses are benefitting from the latest functionality and features.

For intranet managers, HR, internal comms and heads of IT (and very often, end-users), the business case for intranet renewal is often so obvious it barely needs mentioning. You know that engagement is low, employees rarely view pages – let alone edit them – and that your existing platform is confusing and clunky.

Unfortunately, your definition of what a good intranet could look like – and the potential it could have – might not be shared by those colleagues who hold the purse strings.

Common objections to a new intranet include:

While your company’s executives might not see the value in a new intranet, many other organizations are investing, not just in intranets but in employee experience platforms that facilitate two-way, responsive and mobile communication.

A key step here is to create a convincing, compelling and creative business case for intranet renewal. We’ll detail the following five steps to help show you how.

Valo’s responsive intranet is the perfect employee communications tool.

The business case for intranet renewal

Building a business case for intranet renewal is an exercise in good communications. You need to go beyond simply describing the features of new technology, or criticizing your current platform.

To get executive buy-in, you need to go a step further and give them some really compelling reasons to explore the potential of a new intranet.

A business case for intranet renewal should be built around the following best-practice messages:

1. Help them understand the intranet you already have in place (& its problems)

Once you’ve identified areas of need such as this, your executives will be more open to hearing you out when you criticize the platform.

2. Real world examples of problems the intranet is causing

While facts and figures are useful, they can sometimes feel a little abstract. It’s therefore essential to support your arguments with real-world stories.

Take your scene-setting further by carrying out interviews with users and finding out why they do or don’t use the platform.

Your interviews should focus on issues such as:

These kinds of stories will really highlight the problems with the existing intranet to your executives – ideally providing both quantitative and qualitative findings. It will put the problems in context and help them begin thinking about the amount of resources they’re wasting and productivity lost.

A good example of this is Swiss waste disposal business AVAG, whose 10-year-old intranet was difficult to update, offered no functionality for engagement and wasn’t responsive.

Find out more about AVAG’s intranet renewal story.

3. The facts to support the business case for intranet replacement

Now that you have painted a picture of the problems with the existing intranet, you need to present the solution. Besides describing the platform and what’s so unique about it, you should back your claims up with hard facts.

If possible, create a comparison table comparing the intranet you want to use and your current platform. These should cover a number of areas:

Clarity around what the new intranet is, how it works and why it’s better will help your executives see the clear benefits of upgrading. But, as in section 2, you also need to bring these facts to life with some realistic examples.

With Valo’s modern intranet, based on SharePoint, you can dramatically improve employee engagement.

4. So, what would it look like?

Paint a picture of what the new intranet would look like at your business. A good starting point is to request case studies from the provider of the intranet you are interested in.

These stories should highlight the benefits brought about by the intranet – how it boosted productivity, staff engagement and the bottom line, while cutting waste, frustration and confusion. This is your opportunity to inspire your executives of the potential of investing in a new platform.

At Valo, we love talking to our customers about our products and hearing how they have benefitted their organizations.

See our Customer Stories filtered by sector, company size and location.

5. Demonstrate how you will support change

A successful intranet is about more than simply deploying a tool and hoping employees will use it. Instead, the final section of your business case for intranet change should focus on how you will support the implementation of the technology.

New enterprise technologies will require you to offer at least some training (even with the most intuitive interfaces) and support the change management involved in deploying a new solution.

While many employees will embrace a new platform, there will be some who are resistant. So, your business case for intranet renewal needs to show how you’re going to manage that change.

We published this super useful blog outlining Tracy van der Schyff’s 10 Top Tips for Getting Your Change Management Right.

Be confident in your case!

A business case is a highly useful tool for conveying the value of renewing your intranet. By following these best-practice steps, you’ll be able to build a compelling argument for change to inspire and impress your executives.

M356 Collaboration Conference 2021
Valo’s Team at the M356 Collaboration Conference 2021 in Las Vegas.


Looking for an intranet to impress even the most change-resistant executive?

Ask us about Valo Intranet today or…

Besides being known as one of the most lovable digital workplace solutions out there, there’s more than meets the eye when it comes to the service provider renowned for its love of rosé.

#ValoLove started off like any typical rom-com, with users looking to fall in love with the way they work, and the Valo Community making it possible. Since 2015, Valo’s followers have grown by 900+ organizations and with over 3 million users worldwide with the help of our 335 partners globally. It’s no secret that people are easily smitten by everything Valo represents.

From the people behind Valo all the way to its products, here are 3 reasons why Valo has become the comfort food of the hybrid and digital workplace.

1. The People

Your vibe attracts your tribe. In the case of Valo Solutions, this couldn’t be more true. What started with just a few people behind Valo, quickly escalated to a global family. #ValoVibes are highly infectious and have caught on at a rapid speed around the globe! No matter where you might be in this world, if you run into any member part of the Valo family, you can be rest assured there’ll be smiles, laughter, and a good time.

We unite together around the globe through various in-person events, online activities, and projects. The team behind Valo knows that its success relies on the success of its partners and the happiness of its customers. That is why the support system is unbeatable here at Valo: we go beyond “business relationships” to form strong connections through friendships.

Throughout the years, like in any household, some of the Valo family went off to spread their wings elsewhere, some are no longer with us but many more have joined our community since. One thing remains true though: whether you only crossed paths with Valo momentarily or have been part of the journey for a longer period, being a member of the #ValoFamily lasts forever.

#ValoLove over the years

2. La vie in Pink

The way we choose to see the world creates the world we see. Valo always chose to see the world in pink-colored lenses. At Valo booths and within its branding, it’s always been easy to identify the feeling behind the bright colors we stand for that create a sense of warmth and adoration.

Never a dull moment, Valo always creates a sense of belonging and a bright optimistic, and fun surrounding whether it may be in person or online. If you haven’t gotten to know the Valo brand yet, well you’ll automatically know once you see it. We do Rosé all day, every day!

The Valo Team at the M365 Collaboration Conference in Las Vegas, December 2021

3. Products made with #ValoLove

Valo products have always emphasized employees’ needs and their experience. It’s no wonder we have won so many awards over the years for our intranet and various other digital workplace solutions. Valo’s product and software designers not only put a lot of thought into the design but do so with a lot of passion.

More recently, we’ve teamed up with analytics gurus tyGraph and also with one of the world’s top internal communications platforms, Staffbase. The journey over the years took us to many new heights and changes to adapt to the needs and wants of consumers, and let us tell you, now it’s looking brighter than ever! Just see for yourself the amazing trek Valo has accomplished over the last few years with our digital and hybrid workplace tools. Or better yet, take a tour of the award-winning products for yourself.

Valo Journey 2015-2022


Join us and be part of the #ValoCommunity, whether you may have an interest to become a Valo Partner or would like to know about any Valo products, we are happy to help! Come be part of the #ValoLove

a free demo today!

Would you like to see Valo in action? Fill in this form and we’ll contact you shortly for a quick demo.

[hubspot portal=”2897394″ id=”4073b317-9b21-478a-b0a3-1f7030ae8897″ type=”form”]

We keep your information safe. Read more from our Privacy Policy.